Beef Cattle Decision Aids

Overview and Description

  1. Cow-Calf Bid Price and Budgets
    1. Cow Bid Price [PDF description] [Excel spreadsheet]
    2. Cow-Calf Costs and Necessary Calf Price for Target ROA [PDF description] [Excel spreadsheet]
  2. Replacement Heifer Budgets
    Replacement Cost and Returns Calculation Decision Aids

    1. Replacement Heifer Natural Service Budget
      1. Natural Service Projection [Excel spreadsheet]
      2. Natural Service Closeout [Excel spreadsheet]
      3. Bred Replacement Heifers Natural Service and Pairs [Excel spreadsheet]
    2. Conventional Artificial Insemination (AI) Heifer Budget
      1. AI Heifer Projection [Excel spreadsheet]
      2. AI Heifer Closeout [Excel spreadsheet]
    3. Replacement Heifer SPA Reproduction Performance
      Replacement Heifer Critical Dates and Data

      1. Heifer Data Collection [Excel spreadsheet]
      2. Replacement Heifer SPA Reproduction Calculator [Excel spreadsheet]
      3. Example Replacement Heifer SPA Reproduction Calculator [Excel spreadsheet]
    4. Replacement Heifer Budgeting Support Aids
      1. Feed and Grazing Cost Calculator [Excel spreadsheet]
      2. Replacement Heifer Purchase and Sales Record [PDF description] [Excel spreadsheet]
      3. Replacement Heifer Monthly Inventory – Hd. Days & AUMs [PDF description] [Excel spreadsheet]
      4. Indirect Cost Calculator
        1. Replacement Heifer Indirect Cost Calculator [Excel spreadsheet]
        2. IRS Based Ranch Direct and Indirect Costs [Excel spreadsheet]
  3. Cow-Calf Budgeting
    1. Cow-Calf Budget [PDF description] [Excel spreadsheet]
    2. Herd Bull Investment and Cost Analysis [PDF description] [Excel spreadsheet]
  4. Retained Ownership (cull cows, stocker/feeder and custom finish)
    1. Sell or Keep to Upgrade Cull Cows [PDF description] [Excel spreadsheet]
    2. Stocker/Feeder Retained Ownership [PDF description] [Excel spreadsheet]
    3. Stocker Closeout [Excel spreadsheet]
    4. Fed Cattle Custom Finished [PDF description] [Excel spreadsheet]
    5. Fed Cattle Custom Finish Closeout [Excel Spreadsheet] [PDF description]
  5. Cattle Inventories
    1. Monthly Cattle Inventory, Head Day and AUM [PDF description][Excel spreadsheet]
    2. Registered and Commercial Cattle and Horse Inventory for Balance Sheet Report [PDF description] [Excel spreadsheet]
    3. Cattle and Horse Inventory for Balance Sheet Report [PDF description] [Excel spreadsheet]
  6. Feed Fed & Purchases
    1. Monthly Feed Fed Record – September to August [PDF description] [Excel spreadsheet]
    2. Hay Value Based on Chemical Analysis – Protein Cost [PDF description] [Excel spreadsheet]
    3. Monthly Purchased Feed Record [PDF description] [Excel spreadsheet]
    4. Annual Reconciled Feed Inventory [Excel spreadsheet]
  7. Hay and Grazing
    1. Hay Produce or Purchase and Hay Loss Calculator [Excel spreadsheet]
    2. Grazing and Hay Budget [Excel spreadsheet]
    3. Fencing Cost Estimator [PDF description] [Excel spreadsheet]
  8. Cow-Calf Grazing Lease Economic Evaluation and Production Records
    PDF Files

    Cow-Calf Grazing Lease Economic Evaluation of Alternatives
    Cow-Calf Grazing Lease Records to Measure Productivity, Income and Costs
    Grazing Economics Decision Aids

    1. Grazing Land Inventory Owned, Leased and Lease Check List
      1. Owner Land Inventory and Land Productivity – Owned and Leased
      2. Description of Leased Land and Lessee Cost
      3. Total Leased Ranch Lessor Income Calculator
      4. Lessee Grazing Acre or AUM Cost Calculator
      5. Written Grazing Lease Check List for Land Owner and Lessee
    2. Grazing Lease Price and Economic Evaluator
      1. Acre Versus AUM Lease Costs and Net Income (blank lease)
      2. AUM Based Lessee and Lessor Cost and Income Calculator
    3. Acre Based Lease Record Measuring Production and Income
      1. Acre Monthly Lease Payment Data
      2. Acre Monthly Lease Payment Data With AUM Calculator
      3. Acre Grazing Lease Monthly and Annual Record (blank lease)
    4. AUM Based Lease Record Measuring Production and Income
      1. AUM Monthly Lease Payment Data
      2. AUM Monthly Lease Payment Data With AUM Calculator
      3. AUM Grazing Lease Monthly and Annual Record (blank lease)
    5. Lessee Cattle Inventory Based Grazing Lease Record  
      1. Lessee Cattle Inventory Based Lease Monthly and Annual Record
        1. Blank Cattle Inventory Based Lessee Record
        2. 400 Cattle Head Inventory Based Leese Record
  9. Labor and Management
    1. Labor and Management Resources and Annual Compensation [PDF description] [Excel spreadsheet]
    2. Projected Salary and Benefits Calculator [PDF description] [Excel spreadsheet]
    3. Job Description Outline [PDF description]
  10. Vehicle and Freight Cost
    1. Vehicle or Pickup Cost Calculator [PDF description] [Excel spreadsheet]
    2. Pickup, Trailer and Freight Cost Calculator [PDF description] [Excel spreadsheet]
    3. Loan Repayment Calculator [PDF description] [Loan Payment Schedule Calculator]
  11. Preconditioning Profitability Decision Aid
    Evaluating Preconditioning Profitability – User Manual [PDF User manual for projection and closeout]
    1. Projection:
      1. Raised Calf Preconditioning Profit Projection Calculator [Excel spreadsheet]
      2. Purchased Calf Preconditioning Profit Projection Calculator [Excel spreadsheet]
      3. Vac 24 – 34 -45 Raised Calf Preconditioning Profit Projection Calculator [Excel spreadsheet]
      4. Preconditioning Health and Feed Cost Calculator [Excel spreadsheet]
    2.  Closeout:
      1. Closeout Summary Data Preconditioning Profit Evaluation [Excel spreadsheet]
      2. Closeout Detailed Feed and Health Data Preconditioning Profit Evaluation [Excel spreadsheet]
    3. Supporting Spreadsheets:
      1. Preconditioned Cattle Price-Weight Slide Calculator [Excel spreadsheet]
      2. Preconditioning facilities or Grow Yard Cost Calculator [PDF description] [Excel spreadsheet]
      3. Hired Labor or Management Cost Calculator [PDF description] [Excel spreadsheet]
      4. Pickup, Trailer and Freight Cost Calculator [PDF description] [Excel spreadsheet]
    1. L. Measuring Cow-Calf Ranch Costs, Profits and Sustainability
      1. Expense and Revenue Accounts In QuickBooks™ for Ranches [PDF description]
        Supporting Spreadsheets:

        1. Cattle and Horse Inventory for Balance Sheet Report [PDF description] [Excel Spreadsheet] Same as E. 3
        2. Beginning and Ending Feed Inventory [Excel Spreadsheet]
        3. Accrual Adjustments [Excel Spreadsheet]
        4. Summary of Cattle Production, Sales and Transfers [PDF description] [Excel Spreadsheet]
      2. You Manage What You Measure: Cow-Calf and Retained Ownership Ranches [PDF]
      3. The Business Manager’s Challenge – Evaluating Production Alternatives [PDF]
      4. Strategic Ranch Management – Planning [PDF]
      5. SECRETS TO SUCCESS – Investor’s Business Daily [PDF]
      6. Measuring Cow-Calf Ranch Economic and Financial Sustainability [PDF]
    2. M. Grassfed Beef Accounting, Profit Projection and Closeout
      Grassfed Beef Ranch QuickBooks™ Setup Accounts [PDF description]
      Grassfed Beef Profit Projection and Closeout [PDF User Manual]

      1. Grassfed Profit Projection Live Sales [Excel Spreadsheet]
      2. Grassfed Profit Projection Live, Carcass or Meat Sales [Excel Spreadsheet]
      3. Grassfed Beef Live or Carcass Closeout Performance [Excel Spreadsheet]
      4. Grassfed Beef Meat Sales Closeout Performance [Excel Spreadsheet]
    3. N. Standardized Performance Analysis (SPA) Reproduction, Production and Grazing Calculations

      1. SPA Reproduction Critical Dates, Data and Calculations User Manual [PDF description] SPA Reproduction Critical Dates, Data and Calculations [Excel Spreadsheet]
      2. SPA Reproduction, Grazing, Feed Use and SPA Calculations User Manual [PDF description] SPA Reproduction, Grazing, Feed Use and SPA Calculations [Excel Spreadsheet]

*Disclaimer: These spreadsheets are provided by Texas A&M AgriLife Extension for educational use and solely on an “AS IS” basis. Texas A&M AgriLife Extension assumes no liability for the use of these programs.

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